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Document Control Specialist

Civil Engineering / Construction Management Firm has an opportunity for a Document Control Specialist to process, distribute and archive all project related documentation received and sent, using Document Control Software and maintaining an electronic and hard copy centralized filing system. The qualified candidate will directly support a construction/engineering environment.

ESSENTIAL JOB DUTIES
  • The control, scanning, indexing, linking and distribution of documents in Prolog. This includes internal to ADG and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.
  • Prepare transmittals, distribute documents using Prolog and retrieve documents through Prolog software.
  • Must be highly organized and detail oriented. Must be a proactive, self-starter with a results-oriented focus.
  • Must be sensitive to time deadlines and ensure that work is accomplished in the time frames required and must be flexible and able to readily adapt to changing priorities


OTHER REQUIRED DUTIES
  • Assist the Project Manager, the Construction Manager and the Project Team in all matters relative to project documents and the control and distribution in Prolog Manager
  • Process project documents and maintain document control files in accordance with project document control procedures. Responsibilities include establish and maintain files, receive, index and scan into Prolog Manager software. Types of project documents include correspondence, field memos, submittals, pay requests, drawing log, safety notices, RFIs, and photos.
  • The control, scanning, indexing, linking and distribution of documents in Prolog. This includes internal and external to project participants distribution of correspondence, technical submittals, project reports, Requests for Information, and contract plans and specifications.


MINIMUM REQUIREMENTS
  • Bachelor’s degree preferred; two-year technical degree and two years of related experience accepted
  • Five to 10 years of experience with document processing and data management
  • Previous experience managing a Document Control effort for a large-scale, billion dollar construction project required. Experience on a large-scale, billion dollar public-sector construction project highly desirable
  • Mastery of Microsoft Office Suite and Adobe Acrobat Professional required
  • Demonstrated proficiency with large-scale Document Control management software (Prolog and/or Documentum highly desirable).
  • Demonstrated proficiency with Microsoft Office suite of software products, e.g. Excel, Word, etc.
  • Must be a self-starter attitude with proactive, results-oriented focus; and willing and capable to assume additional responsibilities.
  • Proven accuracy, reliability and completeness in job accomplishment. Demonstrated success on the job, as evidenced by satisfactory performance, acceptance of responsibility and growth in previous positions.
  • Effective oral and written communication skills.
  • Must be able to interface with a variety of people with different technical levels and educational backgrounds; must be detail-oriented and highly organized; and must be able to produce accurate and timely results while maintaining a customer-service attitude.
  • Must possess a “can-do” attitude: able to produce consistently accurate results at a fast pace.
  • Must be able to occasionally wrap, lift and move boxes/packages.


Company offers competitive wages plus a choice of health benefit plans and levels of coverage.

For consideration, please submit your resume to This e-mail address is being protected from spambots. You need JavaScript enabled to view it